PLEASE BE ADVISED THAT WHAT YOU ARE SUBMITTING IS ONLY A REQUEST TO USE THE SCHOOL DISTRICT FACILITIES. YOU WILL BE NOTIFIED IF YOUR REQUEST IS APPROVED OR DENIED.You will be notified via the e-mail you provide once the request is activated or declined. The school district is not responsible for any advertising that may be done before a request is approved. Be advised, just because a facility appears to be available on the calendar does not guarantee that it is. The school district reserves the right to limit the number of events taking place in a facility on the same date or at the same time.
Request Procedure
All requests must be submitted online and must be received at least 14 days prior to the event.
Please refer to Policy 707 for details on school district facility use including determining what Group definitions, Rental Fees and terms and conditions.
Once the request is submitted the permit department will review the request and route it to the appropriate school district officials for review and approval. The event contact person will be notified via email that the request is either activated or denied. The confirmation will be your permit and include an estimate of any applicable fees. Should the requested location already be booked, a district representative will notify the contact person to attempt to find another date and/or location.
Upon activation of the event, an invoice or estimated invoice (if applicable) will be sent to the organizations billing address. Invoices sent prior to the event must be paid no later than two weeks prior to the event. In the case of custodial/ maintenance fees, the invoice will be sent after the event, with payment expected with in 14 days of the invoice.
The event contact person is responsible for notifying Shaler Area School District's permit department at least 72 hours in advance of any changes and/or cancellations to the schedule. Failure to cancel an event date(s) will not relieve the organization of the applicable charges.