SHALER AREA SCHOOL DISTRICT
Voting Meeting
June 19, 2019 – Administration Building

ITEM
#	
EDUCATION ITEMS RECOMMENDED FOR APPROVAL	SUP
#	ACTION 
TAKEN	
				
A.1	Approve the Allegheny Intermediate Unit Program of Services Agreement for 2019-20.	A.1		
				
A.2	Approve the PA-Educator.net Contract of Service agreement for 2019-20 at a cost of $3,000.	A.2		
				
A.3	Approve agreements with the boroughs of Etna and Millvale and the townships of Shaler and Reserve police departments to work together to maintain the physical security and safety of the Shaler Area School District school buildings and property.	A.3		
				
A.4	Approve the following out of district/out of state trips: 

a.	Shaler Area Girls Volleyball Team – travel to State College, PA – 9/27 to 9/28/19 to attend the State College Girls Volleyball Tournament.  Student costs to be offset by district-approved fundraisers.  Cost to the district 2 substitute teachers for ½ day.

b.	Shaler Area Girls JV & Varsity Lacrosse Teams – travel to Orlando, FL – 3/11 to 3/15/2020 to develop team building. Student costs to be offset by district-approved fundraisers.  No cost to the district.

c.	Shaler Area Performing Arts Department – travel to Virginia Beach, VA – 4/16 to 4/19/2020 to participate in national music competitions.  Students will fundraise through SABPA Booster-sponsored fundraisers.  Cost to the district 7 substitute teachers for 2 days.	A.4		

SHALER AREA SCHOOL DISTRICT
Voting Meeting
June 19, 2019 – Administration Building

ITEM
#	
FINANCE & OPERATION ITEMS RECOMMENDED FOR APPROVAL	SUP.
#	ACTION
TAKEN	
				
C.1	APPROVE FUND PROFILES			
	A.	General Fund – Schedule of Bills and Addendum	C.1A		
	B.	Cafeteria Fund – Schedule of Bills	C.1B		
	C.	Bond Fund – Schedule of Bills	C.1C		
	D.	Budget Transfers	C.1D		
	E.	Year-to-Date Financial Reports	C.1E		
	F.	Fund Profiles and Investments	C.1F		
				
C.2	A. Cafeteria Operating Statement-April
B. Cafeteria Operating Statement-May	C.2		

C.3	Approval/Renewal of the following insurance policies for the 2019-20 fiscal year. 			
	    
Type of Policy	Company Name	2019-20	
Property	Utica	$ 108,622	
Liability	Utica	$ 51,742	
Crime/Terrorism	Utica	$8,340	
Total Package		$168,704	
Automobile	Utica	$  7,086	
Fire Loss Reserve & Boiler & Machinery	Utica	Included	
Package & Fire Loss, B&M		$175,790	
School Board Liability	Utica	Included	
Umbrella	Utica	$  9,872	
Student Accident Insurance	Utica	$ 28,319	
Cyber	Utica	Included	
Property Total		$213,981	
Worker’s Compensation	UPMC	$207,278	
Total Property and Worker’s Compensation	$421,259	

C.4	Approve a resolution regarding the Homestead and Farmstead Exclusion Real Estate Tax Assessment Reduction under the PA Taxpayer Relief Act (ACT 1 of 2006).  The amount of the 2019-20 credit is a reduction in assessments for approximately 7,159 which equates to a tax reduction of $168.46 from the gross amount.	C.4		
				
C.5	Approval to close the 2018-19 Shaler Area School District books as of June 30, 2019; and that all bills that arrive and are accrued to 2018-19 be approved for payment providing the administration reviews the bills and it satisfied the same are just and proper obligations of the school district and providing said expenditures are within budget; that the transfer of funds necessary for the completion of budget expenditures be approved; and that the School District Auditors be directed to proceed with conducting the necessary audit for the close of the fiscal year 2018-19.
			
C.6	Approve a resolution authorizing the collection and payment of school real estate property taxes in installments as required by Act 1.		C.6	

C.7	Approval authorizing Sherri L. Ludwig, Director of Business Affairs, to receive quotations and execute investment agreements with banks, savings institutions, or other financial organizations, for said purpose by law of the Commonwealth of Pennsylvania.  This resolution also approves that the Director of Business Affairs will work with the District’s investments advisors and professionals related to due diligence and risk mitigation measures.		     	
				
	For information:  All investment records shall be subject to annual audit by the District’s independent auditors. The audit shall include but not be limited to independent verification of amounts & records of all transactions, as deemed necessary by the independent auditors.
			
C.8	Approval authorizing Sherri L. Ludwig, Director of Business Affairs, to make any fund balance assignments in accordance with the requirements of the Shaler Area School District Board Policy Number 620 and Governmental Accounting Standards Board (GASB) Statement Number 54: Fund Balance Reporting and Governmental Fund Type Definitions.			
				
C.9	Approve a five-year rental agreement with ComDoc for the buildings’ walk-up copiers, for a monthly cost of $4,110, pursuant to contract approval by the solicitor.	C.9		
				
C.10	Approval to participate in the School-Based ACCESS Program (SBAP) and that the District acknowledges that it will comply with rules and regulations set forth in the program.	C.10		
				
	For Information:  The SBAP is administered by the Department of Human Services (DHS) and its contractors, Public Consulting Group (PCG) and Sivic Solutions Group (SSG).			
				
C.11	Approve the disposal of the technology surplus equipment.	C.11		
				
C.12	Approve the security services contract with Capital Asset Protection, Inc., beginning August 26, 2019 through June 30, 2022 at the following rates, pursuant to contract approval by the solicitor.

New Employee RFP Rates:

Current Employee New Contract Rates:

	C.12		

C.13	Approve the FINAL General Fund Operating Budget for the 2019-20 fiscal year estimated at $88,568,892 with the levying of 23.5319 mills.  A 2% discount shall be allowed for real estate tax payments made within two months of the date of the tax notice and taxpayers who fail to make payment within four months of the tax notice shall be assessed a penalty of 10%.  	C.13		
	
REVENUES	2018-19 FINAL BUDGET	2019-20 FINAL BUDGET	
6000-Local Sources	$53,487,335	$55,236,100	
7000-State Sources	$27,978,578	$28,432,019	
8000-Federal Sources	$720,000	$1,046,000	
9000-Other (Fund Balance)	$2,781,762	$3,854,773	
TOTAL REVENUES	$84,967,675	$88,568,892	
			
EXPENDITURES	2018-19 FINAL BUDGET	2019-20 FINAL BUDGET	
1100-Regular Instruction	$36,645,769	$36,051,951	
1200-Special Education Instruction	$11,999,548	$13,212,557	
1300-Vocational Education Instruction	$1,587,725	$1,642,642	
1400-Other Instructional Programs	$1,444,435	$1,401,274	
2100-Pupil Personnel	$2,792,876	$3,625,817	
2200-Instructional Staff Services	$1,060,682	$1,744,645	
2300-Administration	$3,982,275	$4,093,863	
2400-Pupil Health	$1,237,227	$1,220,439	
2500-Support Services-Business	$865,027	$896,640	
2600-Operation & Maintenance	$7,714,118	$7,805,769	
2700-Student Transportation	$4,897,181	$5,552,876	
2800-Support Services-Central	$1,728,490	$1,559,479	
2900-Other Support Services	$65,000	$67,000	
3200-Student Activities & Athletics	$1,600,220	$1,630,603	
3300-Community Services	$34,750	$47,200	
4600-Building Improvement	$20,000	$20,000	
5100-Refunds from Prior Years’
Expenditures/Beattie Debt Service	$252,342	$201,173	
5200-Debt Service Fund Transfer	$7,040,100	$7,494,964	
Total Expenditures	$84,967,675	$88,568,892	

For Information:
The district is disposing of the current Bile’s field turf. There has been interest from Shaler Area non-profit organizations and in-district needs.